SAMPLE WORKERS WELFARE CAMP ACCOMMODATION NOT UNDER THE COVERAGE OF FIRE SAFETY

UNSERVICEABLE FIRE MAIN AND JOCKEY PUMPS

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Company Name & Address
Date: DD/MM/YYYY
Letter References:(Insert here) 
Recipient Company Name 
 
Attention: Name and Position 
Project: Project name and details 
Project ID: (Insert Here) 
Contract No: (Insert Here) 
Location: (location of violation) 

Subject: Worker's Welfare Camp Accommodation Not Under the Coverage Of Fire Safety

The fire main and the dedicated water supply with diesel-driven jockey pumps are not serviceable throughout the project workeres camp accommodation managed by the ABXY facility management. The random checks were performed at different accommodation blocks and found that the obligatory requirement is not serviceable similarly there has been no formal inspection is carryout out after March 2022. The concern was brought to the attention of welfare and camp management during the bimonthly Health and Safety team camp accommodation inspection in the subsequent months of 2022.

The Health and Safety team found this as negligence and a violation of the requirement by placing the camp accommodation facilities and the people under a significant risk of fire hazards. The Health and Safety team raises anxiety that the camp is not under fire safety coverage. Hence the welfare and camp management shall act immediately with significant action to mitigate the non-conformances as per the requirements of local legislation.  The welfare and camp management shall respond with the corrective action with a fully operational fire central with a dedicated water supply for the follow-up inspection without further delay.

Yours faithfully, 
 
For and on behalf of
Your company names
Your name of the project lead name and
Position

 
CC: Mentioned the name of the person and department to be Carbon Copied to this letter.