UPHOLDING THE PROJECT AND PEOPLE DECORUM DURING THE EVENT

This report will give you a basic idea for further modification and help the safety officer lone handling a site this blog will help to draft a detailed letter to the contractor, subcontractor, department, manager, or worker in charge. The location, the mode of operation, and the environment may vary as per the scope of work and the geography of the workplace. 

Your company Logo
Company Name
Date: DD/MM/YYYY
Letter References:(Insert here) 
 
Recipient Company Name 
Address 
 
Attention: Name and Position 
Project: Project name and details 
Project ID: (Insert Here) 
Contract No: (Insert Here) 
Location: (location of violation) 

Subject: Upholding the Project and People Decorum during Global Event.

Dear Sir,

Upholding the Project and people decorum while the country is celebrating and welcoming the international guests for the event is at its utmost during these periods. Hence, the Health Safety and Environment Department reiterates the Client's instruction which was communicated through the project HSE group earlier that “No labor to sleep and rest at the site. Also, any laborer working should wear a clean dress. It shall make sure in a pre-task briefing to all labor and inform supervisors for the strict compliance”.

Henceforth, the Construction Management Team shall ensure complete adherence to client instructions keeping the dignity of the project and its people indispensable throughout the event.

This is for your necessary action.

Yours faithfully, 
 
For and on behalf of
Your company names
Your name of the project lead name and
Position 
CC: Mentioned the name of the person and department to be Carbon Copied to this letter.